Job Details

A leading law firm is looking for an experienced Legal Secretary to join its highly regarded Real Estate department, supporting Partners and fee earners across a broad range of commercial and residential property matters.

This is an excellent opportunity for a proactive and organised Legal Secretary with previous Real Estate experience to join a friendly, well established busy team, providing high quality secretarial and administrative support while contributing to efficient working practices and exceptional client service.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Partners (Including Head of Department) and fee earners, working collaboratively with the wider support team.
• Manage and prioritise workloads.
• Produce correspondence, documents and draft replies to a high standard, maintaining firm formatting and quality standards.
• Manage client and matter openings, including conflict checks and associated documentation.
• Assist with property related documentation, including AP1 forms, SDLT forms and associated Land Registry requirements.
• Support monthly billing processes, including preparing invoices and narratives, and undertake financial administration such as payments, transfers, write offs and disbursements.
• Manage matter closures, including preparing file closing documentation and coordinating the return or archiving of client documents.
• Use document management systems, DocuSign and data rooms accurately and efficiently.
• Screen incoming calls, respond to client enquiries where appropriate and maintain a professional approach to client care.
• Coordinate meetings, appointments, training bookings and travel arrangements for fee earners.
• Monitor key dates and deadlines, including property completion dates, SDLT submissions and Land Registry and Companies House requirements.
• Assist with the preparation of financial and completion statements and obtain indemnity policy quotations where required.

To be considered, you will need to be an experienced, detail-oriented Legal Secretary who thrives in a fast-paced Real Estate environment. You will be proactive, highly organised and client-focused, with the ability to build strong relationships with Partners, fee earners and clients while consistently delivering a high standard of support.

This firm are offering a competitive salary, excellent benefits and hybrid working.