Job Details

We have been instructed on 3 permanent Legal Practice Assistant roles at a law firm based at Liverpool Street.  The hours are 9.30am-5.30pm and they are looking for candidates whom have excellent experience within corporate and litigation.  They do offer hybrid which is four days in the office/1 from home and the salary is up to £55,000 with excellent benefits.  Please see below job spec:

KEY RESPONSIBILITIES:

• Provide proactive day-to-day administrative, organisational and practice support to partners, associates and other fee earners. Manage complex diaries, meetings, calls, deadlines and reminders, anticipating requirements and following up as needed. Coordinate meetings across multiple time zones, including with US and international offices, arranging attendance, dial-in details and related logistics. Arrange domestic and international travel, accommodation, itineraries, meeting rooms, catering and related arrangements. Prepare, format, proofread and amend legal documents, correspondence, presentations, reports and other materials using firm templates, Litera and house style to ensure work is accurate, consistent and professionally presented. Support legal document and matter-related tasks, including mark-ups, red-lining, comparisons, PDF conversion, bundling, indexing, and electronic filing, coordinating with the Atlanta Resource Centre where appropriate. Liaise professionally with clients, counsel, courts, external advisors, vendors and internal stakeholders, handling calls, emails and queries in a timely, polished and client-focused manner. Maintain the highest standards of discretion, integrity and honesty when handling confidential client, matter, personnel or business information. Assist with opening, maintaining and closing client and matter files in accordance with firm procedures, including conflict checks, engagement letters, client onboarding and matter maintenance where relevant. Maintain electronic and physical files, ensuring correspondence, documents and matter materials are filed accurately and promptly. Assist with time-entry reminders, corrections and follow-up where required, ensuring relevant deadlines and processes are met. Support business development activity, including pitches, client presentations, directory submissions, events and practice group initiatives. Coordinate with business services teams, including the Atlanta Resource Centre, finance, marketing, IT, HR, reception and office services, to deliver efficient and high-quality support. Work collaboratively with other Legal Practice Assistants, junior LPAs and team assistants, providing cover and stepping in on an ad hoc basis to support peers and the wider team during busy periods. Manage workload effectively, prioritise competing demands, uphold high professional standards within the team and escalate capacity issues or conflicting deadlines appropriately. Use relevant firm systems accurately, including document management, time recording, expenses, finance and workflow systems. Follow firm policies and procedures relating to confidentiality, data protection, information security, file management, billing and client service. Perform other related administrative tasks as required and assigned. Demonstrate consistent professional behaviour aligned with operating in an SRA regulated environment, ensuring adherence to SRA regulations and standards, and upholding high levels of integrity, confidentiality and compliance in all activities.