Job Details

Owen Reed is looking for a Legal Secretary for a top law firm in London.

Working Arrangement: Hybrid working (4 days in the office, 1 day working from home).

The Opportunity An excellent opportunity has arisen for a Legal Secretary to join a leading law firm in London. This Legal Secretary role sits within a busy legal team and provides essential secretarial and administrative support to Partners and Fee Earners.

The Legal Secretary will play a key role in ensuring the smooth running of day-to-day operations, delivering accurate, timely and professional support across a wide range of legal and administrative tasks. This Legal Secretary position is ideal for an experienced, highly organised individual who thrives in a fast-paced legal environment.

Key Responsibilities Legal Secretarial Support Provide comprehensive secretarial support to assigned Partners and attorneys as a Legal Secretary. Prepare, format, proofread and amend legal documents in line with firm standards. Transcribe documents from handwritten notes and dictation where required. Maintain accurate calendars, diaries and deadline tracking systems. Organise and prioritise incoming calls, emails, mail and documentation. Administration & Coordination Schedule meetings, conferences and departmental activities. Arrange travel, accommodation and itineraries, including expense processing. Manage electronic filing systems and inbox organisation. Open, maintain and close client and matter files in line with procedures. Support CRM updates and ensure client contact records are accurate. Document & Workflow Management Ensure all documents are processed accurately using firm systems and software. Maintain high standards of quality control through proofreading and editing. Handle document overload requests, scanning, photocopying and filing when required. Support timesheet entry management for Fee Earners. Team & Client Support Communicate professionally with clients, attorneys and staff at all levels. Maintain confidentiality at all times when handling sensitive information. Support colleagues across the secretarial team during absences and busy periods. Assist with general administrative duties and ad-hoc requests as needed. Skills & Experience The successful Legal Secretary will have:

Proven experience as a Legal Secretary within a law firm environment. Strong understanding of legal office procedures and documentation standards. Excellent typing speed (approx. 70 wpm) and transcription ability. High level of accuracy in spelling, grammar and formatting. Strong organisational and time management skills. Ability to manage multiple priorities under tight deadlines. Strong interpersonal and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint; Visio desirable). Ability to work effectively both independently and as part of a team.